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Foodservice & fresh · Price List

Food Distribution Price List Template

Built for buyers who order by code, this food distribution price list template sets out 10 items from Harvest Lane Foods, a fictional supplier, under 6 category headings (dry goods, dairy, proteins and produce and more). Every line carries an item code, the unit of sale and a price, from $24 to $168 in the sample; the list runs from Arborio Rice, 10 lb and Unsalted Butter, 36 x 1 lb. Change a price once, print an effective date, and share a PDF or a live link that always shows the current list.

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Free to use. No signup needed. Opens with these sample products so you can edit them.

Live preview · Harvest Lane Foods (fictional)

Sample data

What's in this food distribution price list

10 items in 6 sections: dry goods (4), dairy (2), proteins (1), produce (1), frozen (1), disposables (1). Sold by bag, case, case (40 lb) and sack. Update prices in the editor, or paste a new list from Excel.
Sample products included in this template
CodeItemUnitPriceMin.
HL-DG050All-Purpose Flour, 50 lbbag$28.50
HL-DG301Extra Virgin Olive Oil, 4 x 3 Lcase$98.00
HL-DG410Arborio Rice, 10 lbbag$24.00
HL-DG510Crushed Tomatoes, 6 x #10 Cancase$42.00
HL-DY036Unsalted Butter, 36 x 1 lbcase$168.00
HL-DY420Low-Moisture Mozzarella, Shredded, 4 x 5 lbcase$74.00
HL-PR410Boneless Chicken Thighs, 4 x 10 lbcase (40 lb)$118.00
HL-PD050Yellow Onions, 50 lbsack$32.00
HL-FZ605French Fries 3/8 in, 6 x 5 lbcase$46.00
HL-DS008Kraft Takeout Box #8case of 200$38.00

Tips

How to make a great food distribution price list

Units, tiers and updates on a food distribution price list

A food distribution price list is used every day: item code, description, pack size (case, 40 lb case, sack), unit price, and a market-priced flag for items that change weekly. Group by category (dry goods, dairy, proteins, produce, frozen, disposables), and put the order cutoff, delivery days and minimum drop at the top.

Fields to show on a food distribution price list

Item code, description, brand, pack size (for example 4 x 5 lb), unit of sale, price per case and per lb where relevant, storage (dry, chilled, frozen), market-priced flag and order cutoff.

Typical food distribution wholesale terms

Foodservice distribution usually runs on delivery days by route, order cutoffs (for example 4 pm for next-day), minimum drop sizes and weekly or net 7–14 credit terms. Market-priced items change weekly. Mention fuel surcharges or delivery fees if you charge them.

FAQ

Food Distribution price list questions

How should market-priced items appear on a food distribution list?

Mark them clearly (for example MKT) and show the current week's price with the date. Customers know to confirm the price when ordering.

How often should a distributor's price list change?

Market-priced items like proteins, dairy and produce can change weekly. Date the list and mark market items, or share a live online catalog link.

Should pack sizes be in the description?

Yes. Pack size (for example 6 x #10 cans or 4 x 5 lb) is how restaurants compare suppliers. Put it in the item name or unit.

How often should I update my price list?

Reissue it whenever costs move enough to change a price, and at least once a year. Always print an effective date at the top so buyers know which version they are holding; with an online catalog link they always see the current one.

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Make your food distribution price list now

Open this price list with the sample items, update codes and prices, then share a PDF or a live link.

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